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Club Constitution

Club Constitution

The Club’s Constitution is detailed in the…

MEMORANDUM & ARTICLES OF ASSOCIATION of MARCH INDOOR BOWLS CLUB LTD

(As altered by Special Resolution passed on 5th May 2004, 6th May 2008, and 7th May 2014)
The Companies Act 1985 and The Companies Act 1989
A Company Limited by Guarantee and not having a Share Capital
Incorporated the 6th day of January, 1992
Company No 2675103 

…and the Club Rules as detailed in the Club’s Handbook 

The Memorandum & Articles of Association of March Indoor Bowls Club Limited may be viewed upon request to the Secretary

A brief synopsis follows…

1. The Club shall be known as March Indoor Bowls Club Limited.

2. The Aims & Objectives of the Club are:

(a) To promote the playing of lawn green bowls indoors for all persons aged 8 years and over regardless of sex, ethnicity, disability, nationality, sexual orientation, religion or other beliefs

(b) To offer competitive opportunities and coaching in lawn green bowls

(c) To promote the Club within the local community and lawn green bowls

(d) To ensure a duty of care to all members and guests of the Club

(e) To abide by the Laws of the Game as laid down by the English Indoor Bowling Association.

(f) To provide all its services in a way that is fair to everyone.

 

3. The Club shall be managed by a Management Committee which shall consist of the Officers of the Club, Chairman, Vice-Chairman, Treasurer and Secretary, five elected full members and a representative from each of the Pensioners’, Ladies and Men’s Bowling Committees. A further three full members may be appointed to the Management Committee.

All members of the Management Committee shall be elected at the Club’s Annual General Meeting or at a Special General Meeting, with the exception of the Treasurer and Secretary who shall be appointed by the Management Committee who will set remuneration, terms and conditions of such appointments.

 

The overall administration of the Club, including day-to-day running of the Club, shall be carried out by the Management Committee.

 

4. The Club’s President, a non-executive position, shall be elected at the Club’s Annual General Meeting and hold office for one year.

 

5. The Club shall also consist of a Men’s bowling section, Ladies’ bowling section and a Pensioners’ bowling section.

The administration of each of the sections shall be carried out by a committee

Each bowling committee shall consist of an elected Chairman, Vice-Chairman and Secretary together with a minimum of three other members. At its first meeting the bowling committees shall appoint respective captains and vice-captains of their sections (unless dealt with separately at the AGM) and a representative to the Management Committee.

Each bowling section shall hold an Annual General Meeting 

6. Eligibility for election to bowling committees shall be as follows:

Men’s Committee - all male members
Ladies Committee - all female members
Pensioners Committee - all members not less than sixty years of age at the date of the Annual General Meeting.

(a) Members of each bowling committee shall hold office for a term of one year after which all such members shall be eligible for re-election, although the Chairman may serve a maximum of two years consecutively.
(b) Each bowling committee shall have the power to co-opt up to three eligible members to their respective committees should such additions be deemed necessary for specific purposes or to fill any vacancies that may occur during any one year.
c) Each bowling committee shall in a calendar year hold a minimum of three meetings all of which to be convened in the main bowling season September – April. Each bowling committee shall have, at their discretion, the power to remove from their respective committees any member of their committee being persistently absent from meetings.
(d) At bowling committee meetings four shall form a quorum. Any meeting shall be convened provided that all members of the respective committees entitled to receive notice thereof shall have received the same 48 hours before the meeting is due to take place.
(e) Each bowling committee shall be empowered to appoint sub-committees from their number as are required from time to time and shall be empowered to determine the terms of reference of sub-committees at the time of such appointment. The Chairman and Secretary shall be ex-officio members of all such sub-committees. 

7. General Meetings of Bowling Committees

(a) The following business shall be conducted at an Annual General Meeting of each bowling section to be held in April or May each year:
- the election of Chairman, Vice-Chairman, Secretary and other elected members
- the Secretary's Report
- other such business as shall have been included in the notice of the meeting.
(b) Nominations shall be made for those stated in (i) above on the Club notice board. In the event of a shortfall in nominations, those proposed in (i) above shall be elected and the balance elected from nominations made at the meeting.
(c) The quorum at any General Meeting of a Bowling Section shall be 8.
(d) All resolutions and other matters shall be decided by a majority vote of all members present and voting. Where the voting is equal, the Chairman shall have a second or casting vote. 

8. Affiliations
The Club shall be affiliated to the English Indoor Bowling Association (EIBA), the Cambridgeshire Indoor Bowling Association (CIBA) and the Cambridgeshire Ladies Indoor Bowling Association (CLIBA)

9. Amendments to Memorandum & Articles of Association
The following Amendments were passed by members… 

AGM 5th May 2004 Community Amateur Sports Club (CASC) Registration
It was agreed that the Club would register as a CASC with Inland Revenue. Recognition as a CASC would mean the club would comply with the 2002 Finance Act legislation and qualify for a mandatory 80% rate relief instead of the current 50% discretionary relief under Fenland District Council’s scheme.  The necessary amendments as required by the Inland Revenue to become recognised as a CASC for tax purposes have been made to the Memorandum & Articles of Association.
CASC also means that any surplus income or gains shall be reinvested in the Club. Surpluses or assets cannot be distributed to members or third parties. 

AGM 6th May 2008 Auditing of Accounts
The Resolution proposed by Whiting & Partners to amend the Articles of Association with immediate effect being…
a)   By deleting sections 63 and 64 and replacing with the words “Once at least in every year the Accounts of the Club shall be compared with the underlying records of the Club. There shall be no requirement for a formal Audit under the Companies Act 1985”.
b)   This work will be undertaken by a firm who is a member of one of the recognised Accountancy bodies. 

AGM 7th May 2014 Committee of Management
38a. No eligible member of the Club may be elected to the position of Officer & Chairman or Officer & Vice Chairman without having served a minimum period of two consecutive years as an elected member of the Committee.
38b. Nominations for the position of Officer & Chairman or Officer & Vice Chairman of the Club, having served a minimum of two consecutive years as an elected member of the Committee, to be endorsed by a majority vote of the Committee.
38c. No eligible member may be elected to the Management Committee during the first 12 months of membership. 

10. Code of Conduct

(a) Abuse to a Person
A person, whether a member or guest, shall not abuse any other person in any way whatsoever, whilst on Club premises, including the car park.

(b) Alcohol and Drug Abuse
No player shall cause him or herself to become unfit to play through alcohol or drug abuse during the course of a game.

(c) Mobile Phones
The use of Mobile Phones must be kept on silent mode at all times whilst on Club premises.

(d) Complaints
(i) All complaints regarding the behaviour of members or their guests should be submitted in writing and presented to the Secretary within 7 Days of the occurrence.
(ii) The Management Committee will meet to hear a complaint within 14 days of the complaint being lodged.
(iii) The Management Committee has the power to take appropriate disciplinary action including the termination of membership and barring of guests.
(iv) The outcome of a disciplinary hearing will be notified in writing to the person who lodged the complaint and the person against whom the complaint was made within 7 days of the hearing.
(v) There will be a right of appeal to the Management Committee following disciplinary action being announced. The Management Committee will consider the appeal within 14 days of the Secretary receiving the appeal in writing.
(vi) The outcome of an appeal will be notified in writing to the person who lodged the appeal within 7 days of the hearing.